Create accounts
Organizations create an organization account. Youth workers and participants create personal accounts and get verified when invited to a project.
Less AdministrationMore Engagement
Gamify is an all-in-one platform for youth organisations to manage projects, training courses, camps, youth exchange, etc and engage participants through gamification and measure real impact.
Free to use
📊 Transparent scoring
⚡ Easy to use
📐 Works for projects of any size
Web platform
For organizations, youth workers & participants
Create projects, build agendas, invite people, manage activities and export results.
Mobile app
For participants & youth workers
Accept invitations, follow the agenda, check in, complete activities and track progress.
The project journey
7 simple steps
Gamify supports the project cycle — planning and delivery in one place.
Create a project
Choose the project type and scale (local, national, regional or international), set the dates and location, and fill in the basics.
Build the agenda and activities
Add sessions and activities — QR attendance, quizzes, performance tasks, voting, reflections and evaluations. Even activate Gossip Box and Secret Friend game.
Invite participants and youth workers/facilitators
Send invitations by link or QR code. People accept and join the project in one tap.
Run the project
Deliver the project as planned — open activities at the right time and guide participants through each session.
Track participation and engagement
Check daily attendance and participants’ engagement in the project.
Close and finalise the project
When the project ends, results are locked in, reports are ready to download, and achievements are recognized.
Modules
Everything you need to run engaging projects
Gamify brings together project management, gamification and measurement in one platform.
Profile
Personal profiles saved and used in one space across different projects.
Tasks
Six activity types you can add to any session. Hover a task to see what it does.
QR Check-in
Performance Task
Peer Voting
Reflection
Quiz & Pre/Post
Evaluation
Agenda
Your project or activity full agenda, day by day.
Leaderboard
Project and global leaderboards showing detailed points for each person, youth worker and organisation.
Gossip Box
An anonymous message box for thoughts, jokes and feedback.
Secret Friend
The classic group-bonding game, built right into your project.
Reliable data, fair results
Three scores. Three clear purposes.
Every project keeps the scoring rules it started with — formulas, weights and limits always stay visible and traceable.
PP
Participant Points
For participants
PP rewards participant engagement and actions.
| Activity | How it works | Points | Daily limit | Project limit |
|---|---|---|---|---|
| Attendance (QR check-in) | Check in at each session using QR | +10 PP | Max 40/day | — |
| Voting participation | Participate in a vote or poll | +5 PP | Max 20/day | — |
| Voting winner bonus | Bonus if your choice wins | +5 PP per category | Max 20/day (4 categories) | — |
| Quiz | Correct quiz answers | +1 PP per correct answer | Max 10/day | — |
| Pre/post test | Correct answers in pre/post test | +10 PP per correct answer | — | Max 100/project |
| Reflection | Submit daily reflection | +5 PP | Max 5/day | — |
| Evaluation | Complete final project evaluation | +10 PP | — | Max 10/project |
| Performance task | Youth worker awards score for task | +5 to +30 PP per task | Max 60/day | — |
| Gossip Box | Anonymous entry (first entry of the day earns PP) | +1 PP per entry | Max 1/day | — |
| Secret Friend | Completed message / interaction | +1 PP | Max 1/day | — |
| Project enrolment / profile completion | One-time onboarding completion | +10 PP | — | Max 10/project |
Daily caps reset at midnight in the project time zone.
Key principles
- Transparent scoring built on clear actions
- Daily and project caps ensure fairness
- The same rules apply to everyone
FS
Youth Worker/Facilitator Score
For Youth Workers/Facilitators
FS measures facilitation quality per project and ranges from 0–200.
SASetup & activation (35%)
Agenda and flow are built and activated, published before the project, with key modules configured and planned activities opened to participants.
- Agenda / calendar
- Pre/post test
- Quiz
- Performance task
- Evaluation Section A (learning outcomes)
- Voting task
- Attendance check-in
EOEngagement outcomes (35%)
Internal weights:
Attendance25%
Quiz completion10%
Pre/post test completion10%
Performance submission25%
Reflection submission10%
Evaluation submission20%
RCRetention & continuity (30%)
Measures whether participants stay meaningfully active until the end — the share of participants reaching the active-completion threshold.
Example threshold: at least 60% attendance, at least 2 key tasks, and final evaluation submitted.
Overall formula
FSraw = 0.35 × SA + 0.35 × EO + 0.30 × RC
Visible FS = round(FSraw × 2) · Max FS per project = 200
Visible FS = round(FSraw × 2) · Max FS per project = 200
- FS is per youth worker, per project
- Calculated within their project or group scope
- Separate from participant PP and organisation IQI
IQI
Organisation Quality Index
For organizations
IQI measures project and organisation quality, and ranges from 0–100 per project.
EOEngagement outcomes (45%)
Based on attendance, quiz completion, pre/post test completion, performance submission, reflection submission and evaluation submission.
LOLearning outcomes (35%)
Based on Evaluation Section A learning outcomes:
Improved significantly1.0
Improved a little / so-so0.5
No improvement0.0
LO = completion rate × improvement score × 100. Only participants with at least 60% attendance are included.
OFOrganisational feedback (20%)
Based on Section B of the final evaluation, using a 1–5 participant feedback scale.
OF = ((average response − 1) ÷ 4) × 100
Overall formula
IQI = 0.45 × EO + 0.35 × LO + 0.20 × OF · Max IQI per project = 100
- Missing core components are not redistributed by default
- IQI is shown separately from experience tier
- Reflects organisational quality rather than youth worker facilitation
Designed for the community
Who Gamify is for
Built around the people who actually run and take part in youth work.
- Erasmus+ projects
- Training courses
- Youth exchanges
- Camps
- Seminars
- Study visits
- Events
- Conferences
- Workshops
- Webinars
- Virtual events
- School & university classes
- Any short or long activity
Built for trust, from day one
- Transparent scoring — everyone sees what earns points and what builds the quality index
- Privacy by design — participants can use an anonymous alias; personal reflections are never public
- Honest evidence — learning outcomes come from aggregated, anonymous answers, counted only for real attendees
- Verified participation — achievements exist only where attendance was actually recorded
Answers at a glance
Frequently asked questions
What is Gamify?
Gamify is a digital platform that helps youth organisations create and manage projects, engage participants through gamification, and produce transparent project results. It brings project management, agendas, attendance, activities, points, leaderboards, evaluations and reporting together in one system.
What types of projects can use Gamify?
Any youth project, at any scale — local, national, regional or international. It supports Erasmus+ formats such as Youth Exchanges and Training Courses, as well as community-based programmes and local activities. More details on the Who it's For page.
What type of account should I create?
Create an organisation account if you will set up and manage projects. Create a personal account if you will join projects as a participant or deliver them as a youth worker.
Can one person be both a Participant and a Youth Worker?
Yes. One personal account is enough — your role is set per project, so you can be a participant in one project and a youth worker in another.
How do Participants and Youth Workers join a project?
By invitation from the organisation or youth worker, sent as a link or QR code. You accept the invitation and you're in — project access is only possible through an invitation.
What can Youth Workers do?
Build the agenda and activities, open activities at the right time, run attendance and voting, validate submissions, and follow participation as the project runs.
What can organisations do through the web platform?
Create projects, appoint youth workers, invite participants, manage all activities from one dashboard, and export results for reporting.
Can an administrator manually change final scores?
No. Scores are calculated automatically from the rules of the project's scoring version, which keeps results consistent and auditable.
What is the difference between Project and Global leaderboards?
The project leaderboard ranks people within a single project. The global leaderboard shows standing across all projects on the platform.
Do I have to show my real name on the leaderboard?
No. You can use an anonymous alias instead of your real name if you prefer.
What personal information can other users see?
Only what you choose to share on your profile, plus your project activity such as points and rank. Personal reflections are never public.
How does Gamify protect personal data?
Data is handled in line with GDPR, access is role-based so people only see what they need, and learning outcomes are measured from aggregated, anonymous responses.
Can I delete my account?
Yes. You can request deletion of your account and associated personal data — contact the Gamify team and the request will be handled in line with the privacy policy.
Where can I report a technical or scoring problem?
If you're logged in, use the Feedback section inside Gamify — it reaches the right team fastest. Otherwise, get in touch through the contact form.
What should I do if I cannot access my account?
Use the contact form and select the access or login problem topic, and the team will help you get back in.
Get to know us
About Gamify
Gamify is a digital platform that helps rural youth organizations create and manage projects, engage participants and youth workers through responsible gamification, and produce transparent, measurable project results.
Our mission
To make youth work more engaging, accessible, measurable and credible through responsible digital technology — supporting youth organizations without ever replacing the human relationships, non-formal education and participation that make rural youth work meaningful.
🙋 Youth participation
📖 Non-formal education
🌍 Inclusion & accessibility
🏅 Fair recognition
🔐 Privacy & transparency
🎮 Responsible gamification
Our story
Gamify was born from real youth-work experience and international cooperation, and keeps growing with partner organizations, youth workers and young people.
Step 1
2025
Gamifying Youth Work
Gamify was initiated under the "Gamifying Youth Work" project, supported by the International Visegrad Fund. Organisations from Georgia, Ukraine, Poland and Slovakia co-created a digital gamification platform and curriculum.
Consortium countries
🇬🇪Georgia
🇺🇦Ukraine
🇵🇱Poland
🇸🇰Slovakia
The project is co-financed by the governments of Czechia, Hungary, Poland and Slovakia through Visegrad Grants from the International Visegrad Fund. The mission of the fund is to advance ideas for sustainable regional cooperation in Central Europe.
Step 2
2026
Gamify Rural Youth Work (GRYW)
Through an Erasmus+ Capacity Building project — Gamify Rural Youth Work (GRYW) — we continue developing and testing an improved version of Gamify, including the mobile app, global leaderboard, agenda builder, transparent scoring and more.
Consortium countries
🇦🇲Armenia
🇧🇪Belgium
🇨🇾Cyprus
🇬🇪Georgia
🇹🇷Türkiye
🇺🇦Ukraine
Funded by the European Union. Views and opinions expressed are those of the authors only and don't necessarily reflect those of the European Union or the granting authority.
From project to sustainable platform
Gamify originated through funded cooperation projects, but it's designed as a long-term platform. Umbrella continues to operate and develop Gamify, incorporating feedback from organizations, youth workers and participants to improve it continuously.
We're here to help
Contact us
Have a question, need support, or want to partner with Gamify? Send us a message and we'll get back to you within 1–2 business days.
Already have an account? For technical, project or scoring issues, please use Feedback inside the Gamify app instead — it gets to the right team faster.
Your next project starts here
Create, manage and take part in youth projects through one connected platform.
Download Gamify App
Scan a code or tap to open the store
App is only for participants & youth workers/facilitators
iOSApp Store
AndroidGoogle Play